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How To Submit A "The Hoosier Line" Magazine (THL) Article:


Preface:

The following document was created and approved by The Hoosier Line Editorial Staff and Committee.
It describes a practice for submitting articles and Q&A entries for THL that:

1) simplifies the process
2) helps minimize the staff effort to prepare submitted material to our publisher
3) minimizes the efforts of the publisher in producing a quality draft copy of a THL issue

Some comments on its necessity:

A) Over the last 8 - 10 years the THL Staff and Committee have spent numerous unnecessary hours working on converting material (text and photos) submitted for THL articles and Q&A entries from the dozens of different formats that they were received into something that we can use to create quality articles for our magazine. The good news is that most of the material we have received was eventually successfully converted, however, there were a number of occasions that the material was unusable. It is a fact that this conversion effort takes up the majority of time that the staff spends on producing an acceptable draft of a THL issue.

B) Almost all the THL material that is submitted is in some sort of computer-readable format, so we feel sure that asking our contributors to submit this material in the standard format that we have selected should not be a hardship or an unreasonable request. The amount of time it will save our staff and publisher is very significant.

C) That being said, we are in no way attempting to discourage the submission of material that is not in a computer-readable format. In the past we have accepted type-written and hand-written documents, Xeroxed documents, actual photos, negatives and slides that have been sent to us via mail. Unfortunately, these are the only formats that much older material are recorded in.

D) The Submission Practices for The Hoosier Line (THL) Articles may be a little too detailed, so here are the two most important points:

1) Do not attempt to format or lay out your material before it is submitted. It is a complete waste of your time and creates many hours of unnecessary work on our part breaking up your layout (if we can) into smaller standard components that our publisher can best use to do the professional layout required.

2) Submitting the largest and most detailed version of photos is always best. If you are scanning your own photos for submission, create the largest scan possible. Again, that gives our publisher the best chance to create a digital image that has the highest print quality. If you cannot scan your own photos, we will do it for you, but it requires loaning us the originals. All originals will be returned undamaged and as soon as possible

In summary, we are extremely grateful for the support that we have received from readers over the years in submitting material for future issues of THL and we hope the end result that appears in each issue meets your expectations.


Thanks,

The Hoosier Line Editorial Staff and Committee



Submission Practices for The Hoosier Line (THL) Articles

The material needed for a complete THL article includes:

A) The article text file
B) Image files
C) The caption text file (optional)
D) Preferred article submission practices
E) General comments


A) Preferred article text file formats – DOC, DOCX, PDF

Comments on the article text file:

1) Be sure to include the following in your article text file: 1) the official title of your article, 2) your name spelled exactly how you’d like it to appear in the article heading and 3) your phone number and/or email address in case we have any questions during the article layout process.

2) If you have not already done so in the past, please include a short one-paragraph biography in your article text file.


B) Preferred image file formats – TIFF, JPG

     Other options: PNG, RAW

Comments on images:

1) Do not try to integrate the images (and their captions) within the article text file. That will be done when the article is laid out by White River Productions (WRP).

2) Indicate your preferred location for an image (and its caption) within the article text file with a “place-marker” that includes the image file name. An example would be “Location Article_Image-01.jpg”

3) If there is no preferred location of an image in the article text file (publisher’s option), list those images at the end of the article text file.

4) Do not make any modifications (enhancements) to the images you are submitting. WRP prefers to do this work using their own computerized techniques.

5) The publisher will attempt to maximum the size of an image if desirable, but there are no guarantees of success. Some images may be too small or low-quality to be acceptable for printing.

6) Normally color versions of a photo are preferred over b/w versions.

7) Please indicate if one of your photos should be considered as a THL cover photo (large articles only).

8) If you have not already done so in the past, please submit a small portrait image file of yourself to include in the article with your biography paragraph.


C) Preferred caption text formats – DOC, DOCX, PDF

Comments on captions:

1) Be sure that the captions in the caption text file have the exact name as the images they reference.

2) Do not try to integrate the captions text with the article text. A separate captions file is desirable.

3) Indicate your preferred location for a caption (and its image) within the article text file with a “place-marker” that includes the image file name. An example would be “Location Article_Image-01.jpg”


D) Preferred article submission practices:

Comments on submission practices:

1) Email the article text file, image files and the caption text file to a THL Editorial Staff member.

2) Upload the article text file, image files and the caption text file directly to the WRP FTP website. Instructions will be provided if you choose this option. This might be the preferable approach if the article is especially large in size.


E) General comments:

1) No need to lay out the article yourself. WRP prefers to do that for maximum article-sizing flexibility.

2) If your computer system will not support one or all of these preferred formats or you do not have a computer system available to submit an article, please free to contact a member of the Editorial Staff for assistance. We will be happy to assist you.


Thanks,

The Hoosier Line Editorial Staff and Committee



Download the above files:

Document_Preface-01.docx
Article_Submission_Practices-05.docx







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